Theatre Administrator

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If you love the energy and creativity of a theatre and identify yourself as the person who “organizes and takes care of everybody,” this may be the role for you! Our Theatre Administrator is the glue that holds us all together, supporting the daily front-of-the-house operations of the theatre. The role reports to the Managing Artistic Director.   You’ll be the first impression for patrons and families at Stageworks, providing a warm and responsive face to our box office and Academy. 

 

Responsibilities 

Administrative 

• Works front desk hours, as assigned.  

• Answers phones and incoming messages with an incredibly helpful and optimistic attitude. 

• Manages printing of all materials such as playbills, flyers, classroom items. 

• Collects and distributes mail accordingly. 

• Playbill creation 

• Shipping 

• Ensures Ushers and House Managers are assigned for all shows. 

• Assists the Managing Artistic Director and Executive Committee as needed. 

• Other administrative duties as assigned. 

 

Box Office/Registrar 

• Checks in patrons at shows. 

• Assists patrons who are seeking to purchase tickets or enroll in academy programming. 

• Administers all show ticketing and registration via our associated software tools (PatronManager and UltraCamp). 

• Captures donor information. 

• Creates and cultivates group sales, inviting them to our shows. (3 new per quarter) This may include churches, schools, nursing homes, businesses, and other organizations.  

 

Facilities 

Ensures that the theatre is clean, operational, and presentable to our volunteers, staff and patrons at all times.  

 

• Manages the efforts and quality of the cleaning crew. Informs them on any quality issues or schedule updates. 

• Sets and enforces room use standards (i.e., cleanliness of rehearsal and performance spaces). 

• Reports any needed repairs. 

• Coordinates outside contacts for repair as directed (landlord, contractor, or repair person). 

• Ensures daily trash removal from the facility. 

• Manages room rentals. 

• Manage calendars associated with rehearsals, shows, staff schedules, room schedules, and teaching schedules. Manages any conflicts. 

 

Supplies 

• Manages concession, including tracking, ordering, etc. Picks up Sam’s order. 

• Monitor supplies using assigned budget 

• Janitorial (soap, paper towels, toilet paper light bulbs) 

• Office supplies 

• Paper, ink, etc. 

 

Required Skills & Experience 

• A bright, patient, and inviting demeanor. 

• A knack for learning new software and exploiting its use. 

• A natural enthusiasm for the great things that come from a vibrant theatre, allowing you to easily sell tickets and classes. 

• Track record of handling ambiguous and changing circumstances. 

• Ability to work evenings and weekends, as needed. 

• Computer proficiency in word processing, databases, spreadsheets, email and internet. The candidate need not have experience with our exact tools, but experience with various customer relationship management software systems and reporting associated with each. 

• Handy with a hammer and screwdriver, and willingness to climb a ladder, as this person may handle basic handy work around the theatre. (Hang pictures, change lightbulbs, change air filters, set up rooms, etc.) 

• Ability to lift 50lbs, as this person will handle incoming shipping. 

 

This position can be full-time or part-time. Hours will generally be Tuesday – Saturdays from noon-8pm, with adjustments made around show schedules. When we do not have a Friday-night show, those Friday hours may be earlier in the day. The position pays $36K-$39K if full time, or a commensurate hourly rate, if part-time and will receive a pair of tickets to all shows presented on the Garza Mainstage. (This is not an ideal position for a practicing actor, as the hours will conflict with shows and rehearsals normally.)

 

We want to include you!  

We embrace the fact that not everyone’s journey took the same route or started at the same place. If your experience doesn’t quite meet the requirements but the opportunity excites you and you believe you could be great, don’t let that hold you back from applying. Tell us what you CAN bring and what makes you special. 

 

At Stageworks, we want to help you achieve your goals and be “your best YOU,” however that looks. If you're seeking an opportunity where you can be excited to start work every morning with enthusiastic people, make a real difference and be part of something amazing then let’s talk. We want to get to know you and how we could grow together. 

 

Stageworks Theatre is an equal opportunity employer and does not make hiring decisions based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

 

Candidates must be authorized to work in the US without sponsorship and will be required to complete a felony background check.